PROJECT ACCOUNTANT

Ricca at its core is an industry leading culinary & laundry design firm, committed to thought leadership in the foodservice industry. We are looking for a highly capable project accountant who not only monitors the progress of projects, investigates variances, approves expenses and manages project billings, but who also takes part in the decision-making process, creates financial reports, and provides analyses. Our colleague must possess the following traits:

  • Burning sense of obligation and a sense of urgency

  • Personal integrity

  • Desire to inspire, mentor and coach

  • Urgency to learn and make connections in our industry

CORE FUNCTIONS

  • Process fee, hourly, and reimbursable billings on a monthly basis

  • Prepare management report for Accounts Receivable balance if greater than 90 days (Hot List report). Maintain Hot List report as payments are received

  • Respond to client inquiries and issues that have an impact on fees and billings

  • Follow special time-charging, budget processes, and invoicing requirements by clients

  • Manage contracts process, by ensuring contracts are logged appropriately and routed for review and approval.  Then return contract documentation to client.  Review of contract for fees/invoicing issues/requirements

  • Provide Executive Principals with various management reports and charts, as needed on a monthly/quarterly basis

  • Update monthly dashboard for Principal review

  • Gross profit quarterly reporting for CEO

  • Close out projects, as they are fully billed. Update project status when projects have died or are put on hold

  • Periodically go through project accounting files and purge files for offsite storage, ensuring they are recorded appropriately for record keeping

  • Work closely with Principals on a variety of issues, including making sure billings are processed accurately and timely

  • Update project forecasts as provided from Principals

  • On a monthly basis, track amount of all accepted fees

  • Assist in review, approve, and process expense reports for all employees (processed twice each month)

  • Assist in review timesheet and ensure employees submit in a timely manner

  • Input and maintenance of project bill groups into the Accounting system, once projects are accepted by Marketing

  • Compile reports for Marketing

  • Request professional liability and worker’s compensation insurance certificates for new projects, and as requested by clients, as certificates expire

  • Manage all deposits to the bank and deposits related to Accounts Receivable

  • Pursue collections of Accounts Receivable balances for each project.  This includes issuing monthly statements and contacting clients if their balances are greater than 60/90 days

QUALIFICATIONS, SKILL & ABILITIES

  • 2 + years of project accounting and Accounts Receivable experience with an associate or bachelor’s degree in accounting

  • Solid experience in Excel

  • Experience in Ajera/Deltek a plus

  • Experience in Paylocity a plus

  • A strategic planner with attention to detail

  • Demonstrates positive attitude within the company as a whole; participating in company meetings and client interactions

  • Excellent written and verbal communication skills

  • Strong teamwork, communication, organizational and time-management skills

  • The ability to multi‐task

  • A willingness to learn

To apply, please send a resume/cover letter to Tarah Schroeder; tschroeder@ricca.com